AI prompts for accountants — client letters and reports that people actually understand

"Write a client advisory letter explaining the tax implications of a sole trader incorporating as a limited company. Client: a freelance consultant earning £90k. Cover: the tax savings available, Class 2 NI and salary vs dividends strategy, the one-off costs of incorporating, and a recommendation. Tone: clear and advisory, not technical. Max 300 words. Note that they should confirm specifics with their accountant before acting."

"Write a plain-English explanation of how the VAT flat rate scheme works for a small business owner with no accounting background. Cover: what it is, who qualifies, how the calculation works (with a simple example using £10,000 turnover), the pros and cons, and when it stops being beneficial. Max 250 words. No jargon. One worked example with real numbers."

"Write year-end management accounts narrative notes for a small professional services limited company. Revenue: £420k (+18% YoY), gross margin 62%, net profit £68k, directors' remuneration £95k, no long-term debt, cash reserves £45k. Include: performance summary (2 sentences), top 3 observations with context, one risk to note, and one forward-looking comment. Plain English, not accounting jargon."

"Write a formal letter to HMRC responding to a compliance check on a limited company's R&D tax credit claim for 2022/23. The claim was £32,000. Context: we have full documentation and the company's qualifying activities are clearly within HMRC's definition. Tone: professional, co-operative, and confident. Structure: opening acknowledgement, summary of qualifying activities, documentation available, and request for confirmation of next steps."

"Write a fee proposal letter for a new limited company client requiring annual accounts preparation, corporation tax return, payroll (5 employees), and quarterly VAT returns. Total fee: £3,600 per annum billed monthly. Include: scope of services, what's included/excluded, payment terms, onboarding process, and a brief note on the value of working with a proactive accountant. Tone: professional and welcoming."