Candidate and client data must never leak into public AI tools.

AI for recruiters — secure, governed, and under control

Recruitment runs on speed and on data — CVs, candidate details, client requirements, all of it personal and much of it covered by data-protection law. Recruiters are already using AI to write adverts, screen CVs and draft outreach, but personal logins put candidate and client data at risk. Prompt Orange gives your agency one governed place to use AI: data stays protected, spend is visible, and everyone works from approved prompts across Claude, ChatGPT and Gemini.

Get early access Try the free scorer

The problem

What unmanaged AI looks like in recruitment agencies

Candidate data in public tools

Recruiters paste CVs and candidate details into consumer AI to move fast, with no control over the personal data or GDPR exposure.

No view of the cost

AI spend is scattered across consultants' own subscriptions, so the agency can't see what it's actually paying.

Inconsistent candidate and client comms

A strong consultant's outreach lands; a new starter's is generic. Quality depends on who sent it.

Data protection you must be able to show

Candidates and clients expect their data handled lawfully. Unmanaged AI use is hard to evidence under GDPR.

Where recruitment agencies teams use AI

The everyday work AI speeds up — done safely, with candidate data protection, GDPR, and client confidentiality protected.

Writing job adverts and role specsSummarising and screening CVsDrafting candidate outreach and follow-upsInterview prep notes and question setsDrafting client update emails

What matters most to your practice?

Cost control

Our AI bill is growing and nobody owns it

Security & privacy

Staff are pasting client data into ChatGPT

AI governance

We need to show we govern AI use

Team management & usage limits

I can't see or control who uses what

Shared prompt library

Half the team is great at AI, half isn't

One platform, every major model

Prompt Orange is model-neutral: your recruitment agencies team can work across Claude, ChatGPT and Gemini, and your cost controls, data protection and governance apply the same way to all of them — so you're never locked to a single AI vendor.

Related guides

How to stop employees leaking data into ChatGPT

Banning ChatGPT doesn't work — people use it anyway, on personal logins you can't see. Here's how to stop confidential data leaking into public AI without killing the productivity staff get from it.

How to reduce your company's AI bill

Your AI bill is climbing and no single person owns it. Here's how to see what you're spending, set sensible limits, and cut the waste — without switching off tools your team relies on.

What is AI governance (and does your firm need it)?

AI governance sounds like a compliance buzzword, but it comes down to a simple question you should be able to answer: how does your firm make sure AI is used responsibly — and can you prove it?

Frequently asked questions

Is it safe to use AI in a recruitment agency?

It can be, with the right controls. The risk is recruiters pasting CVs and candidate data into consumer tools that may retain it — a GDPR problem. Prompt Orange gives your agency a sanctioned route with guardrails on what can leave the business, so you get AI's speed without mishandling personal data.

How do we stop CVs going into ChatGPT?

By giving recruiters one managed workspace instead of personal logins, setting policy on the candidate data that shouldn't reach public models, and keeping a record of AI use — so data protection is demonstrable.

Does it work with the AI tools we already use?

Yes. Prompt Orange is model-neutral and works across Claude, ChatGPT and Gemini, so consultants aren't tied to one vendor and your controls stay the same.

How does it help with the cost of AI?

It puts AI spend across the agency in one view, lets you set budgets per desk or team, and reduces waste with approved prompts that get usable adverts and outreach first time.

Early access · waitlist

Bring governed AI to your recruitment agencies practice

Prompt Orange is in build. Join the waitlist and we'll bring you in early — tell us what matters most so we lead with it.