Team management & usage limits

AI usage limits and team controls in one admin dashboard

Right now you can't see who's using which AI tool, or stop it when you need to. Prompt Orange gives you seats, per-team budgets, allow-lists and access controls across Claude, ChatGPT and Gemini — from one place.

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Getting everyone using AI well means getting everyone using AI at all — with the right access, from day one. And the teams that scale it successfully are the ones where someone has a clear view of who's on, what they're doing, and what to change. Admin controls are what make broad adoption possible without chaos.

The problem

Running AI without an admin layer

There's no list of who has access to which AI tool, so onboarding and offboarding are guesswork.
When someone leaves, their AI access — and whatever data sits in personal accounts — leaves with them, unmanaged.
You can't cap a heavy user or a team, so a few people can drive most of the spend with no ceiling.
Adding the right people is slow because access is granted tool-by-tool, account-by-account.

How it works

How Prompt Orange puts you in control

Seats you can grant and revoke

Add and remove people centrally, so access matches who actually works here — and offboarding is one click.

Per-team and per-user limits

Set usage and budget ceilings by team or individual, so no single account can run away with the bill.

Allow-lists and access rules

Decide which models and capabilities each team can reach, instead of everyone having access to everything by default.

One dashboard, every team

See activity and manage access across the whole organisation from a single admin view, not a stack of separate tools.

One platform, every major model

Manage access to Claude, ChatGPT and Gemini from one console instead of administering three vendor portals. Model-neutral control means your admin layer stays the same even as the models your team prefers change.

Who it's for

IT and operations admins

Team leads managing seats and access

Anyone responsible for onboarding and offboarding staff

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Cost control

Our AI bill is growing and nobody owns it

AI governance

We need to show we govern AI use

Shared prompt library

Half the team is great at AI, half isn't

The whole picture

See how it all fits together for your team

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Frequently asked questions

Can I set usage limits for my team's AI?

Yes. You can set usage and budget limits per team or per user, so heavy use is capped and spend stays predictable — without cutting off the people who need access.

How do I control who can use AI in my company?

Through a central admin dashboard. You grant and revoke seats, set allow-lists for which models and capabilities each team can use, and remove access instantly when someone leaves — all from one place.

What happens to AI access when an employee leaves?

You revoke their seat centrally, which removes their managed access immediately. That's the advantage of managed seats over personal accounts, where access and any stored data walk out the door with the person.

Does this manage access across different AI tools?

Yes. You administer access to Claude, ChatGPT and Gemini from one console rather than juggling separate vendor portals, so your controls don't change when your team's model preferences do.

Early access · waitlist

Get early access

Prompt Orange is in build. Join the waitlist and we'll bring you in early — tell us what matters most so we lead with it.